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| These Bylaws are currently under review by the SSYSL Board of Directors for the purpose of amending them at the next Annual Meeting of the Members. |
Article I: Name
Article II: Philosophy
Article III: Officers
Article IV: Directors
Article V: Members
Article VI: Meetings
of the Members
Article VII: Amendments
Article VIII: Rules
of Play
This Corporation shall be called the Swansea-Somerset Youth Soccer League.
The philosophy of the Corporation is to provide a program to teach youths of all ages and both sexes good sportsmanship and the game of soccer. In this spirit, all coaches, players, parents and referees shall conduct themselves in a sportsmanlike manner.
The Corporation will not discriminate against any member of the league; due to sex, age, race, religion or national origin.
The Corporation will not tolerate any such discrimination and will take any action deemed necessary to remove any such discrimination.
Section 1: Enumeration
The Officers of the Corporation shall be President, Vice President, Secretary and Treasurer, all of whom shall be members of the Board of Directors. The immediate Past President shall be a member of the Board of directors for a period of one year.
Section 2: Election
The Officers shall be elected by ballot at the Annual Meeting of the Members of the Corporation and, shall retain their offices for one year from the date of their election or until their successors are elected.
Section 3: President
The President shall preside at all Meetings of the Members and the Board of Directors, shall have general charge of and control over the affairs of the Corporation, subject to the approval of the Board of Directors, and shall appoint the chairperson of all committees.
Section 4: Vice President
The Vice President's duties will include; being in charge of all Directors, assisting in coordinating all playing schedules for all divisions and securing fields of play. The Vice President shall also preside at all Meetings of the Members of the Board of Directors in absence of the President.
Section 5: Secretary
The Secretary shall keep the records of the Meetings of the Members of the Board of Directors. The Secretary shall notify the Board Members of the time, place and date of the Board Meeting.
Section 6: Treasurer
The Treasurer shall collect, disburse and have custody of all funds of the Corporation, shall sign all obligations of the Corporation, which shall be open to inspection of the Members at reasonable times; shall report in writing at each regular Meeting of the Board of Directors the financial condition of the Corporation, including the balance of money on hand and the outstanding so far as practicable; shall make full and complete report of the receipts and disbursements with recommendations, if any at the Annual Meeting of the Members. The Treasurer must have authorization from the Board of Directors for expenditures greater than $500.00.
Section 1: Enumeration, Election, Term
The Board of Directors shall include the Officers, Past President and fourteen (14) Directors which shall be elected by ballot at each Annual Meeting of the Members by such Members for a term of one year.
* The 14 Directors shall consist of the following: U6 Age Group Director, U7 Age Group Director, U8 Age Group Director, U9 Age Group Director, U10 Age Group Director, U11 Age Group Director, U12 Age Group Director, U13 & U14 Age Group Director, Director of Referees & Fields, U6 to U10 Registrar, U11 to U14 & Spring Registrar, U6 to U10 Equipment Director, U11 to U14 & Spring Equipment Director and Spring Director.
Section 2: Management Quorum
The management of the Corporation shall be entrusted to the Board of Directors of whom shall constitute a quorum for the transaction of all business.
Section 3: Meetings
General Meetings shall be held at the discretion of the Board of Directors as needed. The meeting will be called by the President or his/her designee.
Section 4: Powers
The Board of Directors shall have the authority to:
a) Appoint special and standing committees;
b) Admit or expel Members;
c) Make, alter and amend rules for the use of corporate property, the
conduct of the Members, and the conduct of their own
government and to fix and enforce penalties for
the violation of such rules;
d) Establish and modify annual registration fees;
e) Make purchases and contracts for goods and services; and
f) Fill any expired term of office for any Director or Officer.
g)* To vote two other members of the league as Directors-at-Large,
one to assist the league and help direct the league in it's efforts for
fundraising. The other Director to assist the league and help direct the
league in it's efforts to raise the level of instruction of soccer to all
members and coaches. Both of these Directors once they are voted in by
the Board of Directors. Their term of one year will expire at each Annual
Meeting.
Section 5 : Transaction of Business
A majority vote of the Board of Directors shall be sufficient for the transaction of all business, unless otherwise required by law.
Section 6: Attendance
The absence of a member of the Board of Directors at three (3) consecutive meetings or a total of four (4) absences for the year starting at the Annual Meeting shall result in the automatic suspension of membership of said Director.
Section 7: Age Division Directors
The Age Division Directors shall:
a) Assign playing times and fields to the master schedule to be published
in the League's annual booklet;
b) Be responsible for any re-scheduling or cancellation of games within
their age group as allowed by these By-Laws and the
Rules of Play;
c) Be the first level of appeal for any problems arising within their
age group;
d) Where appropriate, coordinate any season ending events within their
age group
e) Hold mandatory coaches meetings prior to the start of the season
to ensure that all coaches are familiar with the SSYSL
Rules of Play and their responsibilities regarding sportsmanship
and said Rules of Play.
Section 8: Director of Referees and Fields
The Director of Referees and Fields shall:
a) Be the official contact between the SSYSL and the Massachusetts
Referees Committee and/or appropriate designees;
b) Be a member of any Protest Boards or Technical appeals;
c) Keep a record of all infractions and report them to the Board of
Directors
d) Coordinate, with the assistance of the appropriate Age Division
Directors, the preparation of all playing fields, both in the
Fall and Spring seasons.
Section 9: Equipment Directors*
The Equipment Directors shall:
a) Be the official contact to any suppliers of equipment and uniforms
for the league;
b) Keep the Treasurer informed of all bids on equipment and uniforms;
c) Report to the league the theft or damage of equipment and uniforms;
d) Keep an inventory of all equipment and uniforms.
Section 10: Registrars*
The Registrars shall maintain a complete listing of all Members in
the league, including any pertinent medical history of the players. This
medical information will be given to the player's coach once a player is
assigned to a team.
The parents or guardians of any child registered to participate in the activities of the Corporation shall be Members of the Corporation.
Section 1: Annual Meeting
The Annual Meeting shall be held on the first Monday in December. This meeting shall be for the election of Officers and the transaction of such business as may come before it.
Section 2: Special Meetings
Special Meetings of the Members may be called by the Secretary, or in the case of death, absence, incapacity or refusal of the secretary, by any Officer, upon written application of three or more Members to vote thereat.
Section 3: Notice
The Secretary shall send printed notification to all Members at least five (5) days in advance stating date, time, place and purpose of such Special Meeting.
Section 4: Quorum
A quorum of twenty of the voting Members shall be requisite for the transaction of business at any Meeting of the Corporation; except a lesser number may vote to adjourn the Meeting.
Section 5: Transaction of Business
A majority vote shall be sufficient for the transaction of all business, unless otherwise required by law.
Section 6: Motions
Any motion or resolution offered for the consideration of the Corporation, shall at the request of any member, be reduced to writing before it is acted upon.
These By-Laws and the Articles of Organization may be amended in whole or part by a two thirds vote of the eligible Members present and voting at any Annual or Special Meeting of the Members. A copy of the present By-Laws and a copy of the proposed changes thereto shall accompany the notice of such Meeting.
The rules of play for each Division in the Fall League will be adopted by a vote of the Board of Directors. These rules shall be binding upon all SSYSL Members (Players, Coaches and Directors). Rules of Play for the Competition Division will be dictated by the league with which any team in the Competition Division affiliates.
* Changed (amended) on 11/13/96
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